CONSTITUTION AND BY – LAWS
WASHINGTON STATE BEEKEEPERS ASSOCIATION
Amended October 11, 2015 at Ellensburg, Washington
ARTICLE I – NAME
The name of this organization, a non-profit organization, shall be the Washington State Beekeepers Association. The organization will hereinafter be referred to as WSBA.
ARTICLE II – PURPOSE
The WSBA is formed to engage in any activity which will promote the common interest and general welfare of the Beekeeping Industry, and a balanced agricultural economy, in part by maintaining memberships in appropriate local, regional, national and international organizations as designated by the Executive Board.
ARTICLE III – MEMBERSHIP
Section 1. Eligibility
Any individual, or firm, or any organization of individuals or firms having an interest in any part of the Beekeeping Industry may become a member or an associate member of WSBA.
Section 2. Application for Membership
A completed application form for membership shall be accompanied by the prescribed annual membership fee for such calendar year. Thereafter, the annual membership fee shall be payable in advance.
Section 3. Categories of Membership
Paragraph a. Regular Membership – A Regular Member of WSBA shall have voting rights, shall be eligible to hold office as prescribed under Article 4, and is entitled to distribution of all newsletters, other publications, and mailings provided by WSBA. Membership fees for Regular Members shall be as follows: $20 individual; $25 family at same address.
Paragraph b. Industrial Membership – Industrial Memberships shall include dealers, manufacturers, suppliers packers, and other enterprises. Industrial Members shall be entitled to distribution of all newsletters, other publications and mailings provided by WSBA. Industrial Members shall not be eligible to hold office. Dues for Industrial Members shall be a minimum of $50.00 per calendar year.
Paragraph c. Associate Membership – Associate Memberships shall be restricted to those persons who are members of a locally recognized beekeeping organization. Persons possessing Associate Membership shall not be entitled to distribution of newsletters or other publications or mailings. Associate Members shall be entitled to subscribe to the newsletter, which will be mailed directly to the Associate Member, upon making application to the WSBA Secretary with the prescribed subscription rate, which is to be decided upon each year by the Executive Board. Written application for Associate Membership shall be made by the local association to the WSBA Secretary and shall include: The name of the local association, the names and addresses of each associate membership applicant, and the prescribed annual membership fee of $1.00 per person.
Paragraph d. Ex-Officio Membership – The Director of the State Department of Agriculture; the Supervisor of the State Apiary Division; the Chief Apiary Inspector; the County Agricultural Extension Chairpersons or their agent of the several counties of the state; and the Apiculturist at the Washington State University; and such other members of the faculty as approved by the Executive Board; and the Presidents or their representative of the various local beekeeping associations shall be ex-officio members of WSBA without payment of dues.
ARTICLE IV – OFFICERS
Section 1. The officers and governing bodies of the WSBA shall be: (A) President; (B) Vice-President; (C) Secretary; (D) Treasurer; (E) Executive Committee. All elected officers must have been a member in good standing for the preceding year.
Section 2. The Executive Board shall consist of the President, Vice-President, Secretary, Treasurer and one Committeeperson from each of the geographic areas coincident with the boundaries of those or the Apiary Board of the State of Washington, with the exception of Area 1 and 3 which shall have 2 Committeepersons. A Thirteenth member of the board shall be the immediate past president of the WSBA. The President may appoint up to three additional Committeepersons who shall have full voting privileges upon ratification of their appointment by a majority of the board at any regular board meeting, a quorum being present. The newly elected members of the Executive Committee shall take office at the close of the annual meeting and shall hold office for three years, at least two to be elected each year.
Section 3. The Executive Board shall have full power and authority over the affairs of the WSBA, provided however, that the Board shall take no action which conflicts with policies established by the members of the WSBA. The Board shall conduct all important business of the WSBA and shall control all expenditures of more than $250, which expenditures must be approved by a majority vote of the board present, or by telephone, electronic or mail ballot in an emergency. Actions taken by the Executive Board will be reviewed and approved by the members of the WSBA at its annual meeting.
Section 4. The President of the WSBA shall be elected and hold office for one year, or until his/her successor is elected and takes office. The President shall preside at all business and Executive Board meetings. He/she shall submit an annual report to the WSBA at its annual meetings.
Section 5. The Vice-President shall be elected by ballot at the annual meeting, and shall hold office for one year, or until his/her successor is elected and takes office. In the absence of the President, the Vice-President shall perform the duties of the President. In the case of resignation, death, or removal from office of the President, the Vice-President shall perform the duties of the President.
Section 6. The Secretary shall be elected by ballot at the annual meeting, and shall hold office for one year, or until his/her successor is elected and takes office. He/she shall maintain a complete record of all meetings and perform such other duties as may be indicated by this constitution, and as may be directed by the Executive Board. At each annual meeting, he/she shall submit a full report of his/her activities for the period since the last annual meeting.
Section 7. The Treasurer shall be elected by ballot at the annual meeting, and shall hold office for one year, or until his/her successor is elected and takes office. He/she shall have charge of the funds of the WSBA and be responsible for their proper disbursement. He/she shall at each annual meeting submit a full report of his/her activities, including an accounting for all funds received and disbursed by him/her.
Section 8. Any vacancy occurring in the Executive Board shall be filled by appointment of the President, with the approval of the majority of the Executive Board. The absence of any officer from tow successive Executive Board meetings shall be deemed a resignation from office, unless such absence is decided to be unavoidable by the majority of the Executive Board.
ARTICLE V – VOTING
Section 1. Each Regular Member in good standing with the WSBA shall be entitled to vote prior to the annual meeting by electronic or physically mailed ballot. Members can indicate when joining / rejoining WSBA whether they authorize communication electronically or via postal mail.
Section 2. A Nominating Committee shall be chosen by the Executive Board sixty (60) days prior to the annual meeting. The committee shall consist of two members, both members in good standing, no more than one of whom may be a member of the current Executive Board. The board shall name a chairman for the committee. The Nominating Committee may conduct its business by mail or electronically. The Nominating Committee will solicit nominations via the WSBA Newsletter, Website, and email; they will contact nominees to ascertain their willingness to serve and contact the Treasurer to ascertain that they are Regular Members of the Association. There shall be at least two nominations for each elective office if possible. The Nominating Committee will send the list of nominees to the Secretary in a timely way to facilitate compliance with Section 3, below.
Section 3. In the election of officers, all voting shall be by electronic or physically mailed ballot, unless suspended by the membership. No later than thirty (30) days prior to the annual meeting, the Secretary will send a physical or electronic ballot to all Regular Members in good standing, as certified by the Treasurer from the membership rolls. Ballots returned up to twenty four (24) hours prior to the annual meeting will be accepted and will be counted by the secretary and verified by the Nominating Committee.
Section 4. Any motion or controversial issue to be voted on at the annual meeting of the WSBA must be voted on by secret ballot, otherwise by voice vote. No later than thirty (30) days prior to the annual meeting, the secretary will send a physical or electronic ballot for votes on motions or controversial issues to Regular Members in good standing, as certified by the Treasurer from the membership rolls. Ballots received up to twenty four (24) hours prior to the annual meeting will be accepted and will be counted by the secretary and verified by one other member of the board.
Section 5. The new officers shall take office immediately following the annual meeting.
Section 6. All Regular Members in good standing of the WSBA present at the annual meeting shall constitute a quorum, if more than five (5) are present.
Section 7. More than five (5) members of the Executive Board shall constitute a quorum for a meeting of the Executive Board.
Section 8. Special Rules of Order: Electronic Meetings. RCW 24.03.090 (quorum requirements) is hereby adopted by reference. The President may use email as a “special meeting” to conduct Board business in lieu of an actual meeting of the members, PROVIDED THAT:
- The members confirm receipt of email notice of meeting within two (2) days. If any Board member has not responded by the third day, The President shall contact those members by phone to alert them to incoming email relating to Board business;
- The President states the closing day for discussion and the vote day in the original message to members;
iii. All discussion messages among members are sent simultaneously to all members;
- At least three (3) days are allowed for discussion among members by email before voting;
- A final day is allotted to voting on a question following the discussion period.
- The tally of votes and final decision is announced by the President the day after the vote day and is immediately conveyed to all members of the Board.
vii. Any member may, during the discussion period, request that the business under consideration be tabled until the next general meeting. A minimum of five (5) votes shall be necessary to table business under consideration by email.
ARTICLE VI – MEETINGS
Section 1. The WSBA shall hold two meetings per year, the annual meeting being that at which elections are held. The locations for these meetings shall be proposed by the members present at the preceding annual meeting.
Section 2. The dates of these meetings shall be set by the Executive Board and the hosting association.
Section 3. Special meetings of the WSBA may be called by the Executive Board upon a written notice ten days in advance of the meeting date, stating the purpose of the meeting. The meeting date and place is to be set by the Executive Board.
Section 1. Such constitution and by-laws as may be considered necessary shall be presented at the annual meeting for ratification by the members of the WSBA.
Section 2. The constitution and by-laws may be amended at any annual meeting by a two-thirds vote of the members present.
The latest edition of Robert’s Rules of Order Newly Revised shall be used as the authority of transacting the business of this association on all items not specifically covered in this constitution and by-laws.
Section 1. All standing committees may be appointed by the President with the approval of the Executive Board and are as follows:
- Membership and Organizations
- Publicity and Education
- Pollination and Insecticide
- Way and Means
- Master Beekeeping
- Scholarship Fund
Section 2. Special committees may be appointed from time to time as the action demands, and shall be appointed by the President with the approval of the Executive Board.
Section 3. The Master Beekeepers Committee will have twelve (12) members. Eight (8) members will be nominated from within Master Beekeepers Committee members and four (4) appointed by the President of WSBA. All nominations approved by the Executive Board. The committee members will select a Chairman, Vice Chairman, Treasurer and Secretary. The business account of the committee will be audited annually by the WSBA Audit Committee and the WSBA Treasurer and reported to the membership with the WSBA annual report.
The purpose of the committee is to educate beekeepers through three (3) structured courses on beekeeping, Certified, Journeyman and Master. The committee manages a separate banking account to purchase materials, books and certificates required for the course. The four (4) officers of the committee must approve all expenditures for these items. The four officers can also approve other miscellaneous items but the WSBA Executive Board must approve anything over $250.
ARTICLE X – COMPENSATION
Section 1. Any elected official of the WSBA, acting under the direction of the WSBA President, as approved by the Executive Board, conducting business related to the WSBA shall be entitled to reimbursement for those expenses incurred. Proper documentation for these expenses shall be presented to the Treasurer for reimbursement.
Section 2. The Secretary and Treasurer of the WSBA shall be compensated for that time expended in conducting the business of the WSBA at a rate set by the Executive Board.
Section 3. The WSBA shall establish a minimum contingency fund of $200 which will be made available to that local association selected to host the annual meeting. The hosting organization shall work with representatives from the WSBA Executive Board in planning the annual meeting and any profits derived from that meeting shall be used to repay this contingency fund and WSBA expenses incurred. Any funds remaining shall be split 50 – 50 between the local association and WSBA.
Section 4. The Director of the State Department of Agriculture and the Supervisor of the Apiary Division shall be entitled to attend the WSBA annual meeting without payment of registration fees.
The Constitution and By-Laws adopted November 13, 1981 at the annual meeting held at Everett, Washington, and amended on November 3, 1990; October 7, 1995; October 15, 2004; October 28, 2011; and October, 11, 2015.
APIARY ADVISORY BOARD
WAC 16-602-010: Repealed by 01-11-146, filed 5/23/01, effective 6/30/01. Statutory Authority: Chapter 15.60 RCW.
AREA 1: Area 1 shall include the counties of Whatcom, San Juan, Island, Skagit, Snohomish and King.
AREA 2: Area 2 shall include the counties of Pierce, Kitsap, Clallam, Jefferson, Grays Harbor, Mason, Thurston, Pacific, Lewis, Wahkiakum, Cowlitz, Clark and Skamania.
AREA 3: Area 3 shall include the counties of Kittitas, Yakima, Klickitat and Benton.
AREA 4: Area 4 shall include the counties of Okanogan, Chelan and Douglas.
AREA 5: Area 5 shall include the counties of Grant, Adams, Franklin, Walla Walla, Columbia, Garfield, Asotin and Whitman.
AREA 6: Area 6 shall include the counties of Spokane, Lincoln, Ferry, Stevens and Pend Oreille.